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Privacy Policy

Privacy Statement

Effective Date: 20 October 2026
Last Updated: 20 October 2026

1. Introduction

Rainbow Trust Foundation is a non-profit organization founded by Nana Akosua Agyepomaa Asare, the Oseawuo Nkosuohemaa of Akyem Abuakwa. We are committed to transforming lives through education by equipping schools with essential learning resources, supporting students, and building sustainable partnerships for community development.

At Rainbow Trust Foundation, we recognize the importance of protecting your personal information and respecting your privacy. This Privacy Statement explains how we collect, use, store, disclose, and protect personal information when you visit our website, communicate with us, participate in our programmes, make donations, volunteer, or engage with our activities.

By using our website or providing your personal information to us, you acknowledge that you have read this Privacy Statement.

2. Information We Collect

Rainbow Trust Foundation may collect personal information that you voluntarily provide when interacting with our website or organization.

The information we collect may include:

Personal Identification Information

  • Full name.
  • Email address.
  • Telephone number.
  • Residential or mailing address.
  • Organization, institution, or professional affiliation.

Programme and Educational Information

When you apply for or participate in our educational initiatives, community programmes, scholarships, or other activities, we may collect relevant information such as your school, educational background, age, and programme application details.

Donation and Partnership Information

If you support our work through donations, sponsorships, or partnerships, we may collect information necessary to process your contribution, acknowledge your support, communicate with you, and maintain appropriate financial and administrative records.

Payment card details and other sensitive payment information may be processed by authorized third-party payment providers where applicable.

Volunteer and Employment Information

Individuals applying to volunteer, work with, or collaborate with Rainbow Trust Foundation may provide information relevant to their applications, qualifications, experience, and availability.

Technical and Website Usage Information

When you visit our website, certain technical information may be collected automatically, including your IP address, browser type, device information, pages visited, time spent on the website, and general website usage data.

This information helps us understand how visitors interact with our website and improve its performance, security, and accessibility.

3. How We Use Your Information

Rainbow Trust Foundation collects and processes personal information for legitimate organizational purposes, including:

  • Delivering educational programmes: To manage applications, support beneficiaries, coordinate educational activities, and provide relevant services.
  • Supporting community development: To identify community needs, coordinate projects, and assess programme outcomes.
  • Managing donations and partnerships: To process contributions, maintain donor records, acknowledge support, and coordinate partnerships.
  • Communicating with stakeholders: To respond to enquiries, provide programme updates, share newsletters, and communicate important organizational information.
  • Managing volunteers and collaborators: To coordinate participation in our activities and maintain relevant administrative records.
  • Improving our website: To monitor website performance, understand visitor interests, and enhance the user experience.
  • Promoting our work: To share information about our programmes, initiatives, achievements, and community impact, subject to applicable privacy requirements and any necessary permissions.
  • Meeting legal obligations: To comply with applicable laws, regulations, reporting requirements, and lawful requests from relevant authorities.
  • Protecting our organization and stakeholders: To prevent fraud, maintain website security, and safeguard the rights and interests of the Foundation and the people we serve.

We will only process personal information where we have an appropriate legal basis to do so.

4. Legal Basis for Processing Personal Information

Rainbow Trust Foundation will process personal information in accordance with applicable data protection laws.

Depending on the circumstances, our legal basis for processing may include:

  • Your consent.
  • The need to take steps at your request or fulfil an agreement.
  • Compliance with legal obligations.
  • Legitimate organizational interests, where permitted by law and where these do not override your rights and freedoms.
  • Other lawful grounds recognized under applicable legislation.

Where we rely on consent, you may withdraw it at any time, subject to applicable legal requirements. Withdrawing consent does not affect the lawfulness of processing carried out before the withdrawal.

5. Sharing and Disclosure of Information

Rainbow Trust Foundation respects the confidentiality of personal information and does not sell personal information to third parties.

However, we may share information when necessary and lawful with:

Programme and Funding Partners

Organizations, donors, sponsors, educational institutions, and development partners supporting our initiatives may receive relevant information necessary to implement programmes, coordinate services, or meet legitimate reporting requirements.

Service Providers

We may work with trusted third-party providers that support our website hosting, email communications, payment processing, data storage, analytics, and other operational services.

Professional Advisers

Where necessary, information may be shared with legal, financial, auditing, or other professional advisers who support our operations.

Government and Regulatory Authorities

We may disclose personal information where required by law, regulation, court order, or another lawful process.

With Your Permission

We may share information for other purposes where you have provided the necessary consent or where another lawful basis applies.

We take reasonable steps to ensure that third parties handling personal information on our behalf maintain appropriate confidentiality and security safeguards.

6. Photographs, Videos, and Stories of Beneficiaries

Rainbow Trust Foundation may document its programmes and activities through photographs, videos, interviews, testimonials, and beneficiary stories to raise awareness, communicate impact, and report on our work.

We recognize that the people we serve, particularly children and vulnerable individuals, deserve dignity, privacy, and protection.

Accordingly, we will seek appropriate consent or authorization before using identifiable photographs, videos, personal stories, or testimonials where required. For children, this may include permission from a parent or legal guardian, together with the child’s assent where appropriate.

We will take reasonable steps to ensure that published content does not unnecessarily expose beneficiaries to harm, discrimination, embarrassment, exploitation, or other risks.

If you have concerns about the use of your image, story, or personal information in our communications, you may contact us using the details provided in this Privacy Statement.

7. Cookies and Similar Technologies

Our website may use cookies and similar technologies to improve functionality, understand visitor behaviour, remember preferences, and measure website performance.

Cookies are small text files stored on your device when you visit a website.

Depending on the website’s configuration, we may use:

  • Essential cookies: To support core website functionality and security.
  • Analytics cookies: To understand website traffic and how visitors interact with our pages.
  • Preference cookies: To remember certain settings and improve your browsing experience.
  • Marketing cookies: Where implemented, to measure or support relevant communications and promotional activities.

Where required by law, we will seek your consent before placing non-essential cookies on your device.

You can manage cookies through your browser settings and, where available, our website’s cookie preference tools. Disabling certain cookies may affect some website features.

8. Data Security

Rainbow Trust Foundation takes reasonable technical and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, disclosure, or destruction.

These measures may include access controls, secure storage, appropriate staff access restrictions, and the use of trusted service providers.

However, no method of electronic transmission or data storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

If a personal data breach occurs, we will take appropriate steps to investigate, contain, and address the incident and make any notifications required by applicable law.

9. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, including programme delivery, donor and partnership management, organizational administration, reporting, and legal compliance.

Retention periods may vary depending on the type of information, the nature of our relationship with you, applicable legal requirements, and legitimate organizational needs.

When personal information is no longer required, we will take reasonable steps to securely delete, destroy, or anonymize it, as appropriate.

10. International Data Transfers

Rainbow Trust Foundation may collaborate with international donors, development partners, educational institutions, and service providers.

Where these relationships involve transferring personal information outside Ghana, we will take appropriate steps to ensure that such transfers comply with applicable data protection requirements and that suitable safeguards are in place.

11. Your Privacy Rights

Subject to applicable law, you may have the right to:

  • Request access to personal information we hold about you.
  • Request correction of inaccurate, incomplete, or outdated information.
  • Request deletion of personal information where legally permissible.
  • Withdraw consent where processing is based on consent.
  • Object to certain types of processing or request that processing be restricted.
  • Request information about how your personal data is collected, used, and shared.
  • Raise a complaint about how your personal information has been handled.

Certain rights may be subject to legal limitations, including circumstances where we are required to retain information for legitimate or statutory purposes.

To exercise your rights, please contact Rainbow Trust Foundation using the contact details provided below. We may need to verify your identity before responding to your request.

12. Children’s Privacy

Rainbow Trust Foundation recognizes the importance of protecting children’s personal information, particularly because our educational initiatives may involve schoolchildren and young people.

We collect children’s information only where necessary for legitimate programme activities and in accordance with applicable legal requirements.

Where required, we will obtain authorization from a parent, legal guardian, school, or other legally authorized representative before collecting or using a child’s personal information.

We take reasonable measures to limit the information collected about children and to protect it against inappropriate access, disclosure, or use.

Parents and legal guardians who have questions about the collection or use of a child’s personal information may contact us for assistance.

13. Third-Party Websites

Our website may contain links to external websites, including those operated by our partners, donors, educational institutions, or other organizations.

These websites operate independently and may have their own privacy policies and practices.

Rainbow Trust Foundation is not responsible for the privacy practices, security, or content of third-party websites. We encourage visitors to review the relevant privacy statements before submitting personal information to external websites.

14. Changes to This Privacy Statement

Rainbow Trust Foundation may update this Privacy Statement from time to time to reflect changes in our activities, website functionality, legal obligations, or data protection practices.

When changes are made, we will publish the revised statement on our website and update the “Last Updated” date accordingly.

We encourage visitors to review this page periodically to remain informed about how we protect personal information.

15. Contact Us

If you have questions about this Privacy Statement, wish to exercise your privacy rights, or have concerns about how your personal information is handled, please contact Rainbow Trust Foundation.

Organization: Rainbow Trust Foundation
Founder: Nana Akosua Agyepomaa Asare, Oseawuo Nkosuohemaa of Akyem Abuakwa
Website: https://rainbowtrustgh.org/
Email:rainbowtrustfound@gmail.com
Telephone: +233(0)26 196 3565
Postal Address: Klagon adjacent star oil . P. O. Box SK 1133, Sakumono

We will review privacy-related enquiries and respond within a reasonable period, subject to applicable legal requirements.

Our Commitment

At Rainbow Trust Foundation, protecting your privacy is part of our commitment to building trust, promoting dignity, and creating meaningful opportunities through education and community development.

We value the confidence placed in us by students, families, schools, donors, volunteers, partners, and the communities we serve. We remain committed to handling personal information responsibly, transparently, and with respect.

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